Employee Database
A single, secure digital record for every employee — personal details, documents, roles, and history in one place.
HRMS Module • Part of the Openink Hub Ecosystem
One system to hire, manage, pay, and grow your entire workforce.
Openink HRMS replaces spreadsheets, paper files, and disconnected tools with a single automated platform — covering the full employee lifecycle from recruitment and onboarding through attendance, payroll, performance, and exit, all wired into the rest of the Openink automation ecosystem.
16+
Core HR Modules
90%
Reduction in Manual Paperwork
24/7
Employee Self-Service Access
1
Unified Employee Record
The problem
HR shouldn't run on spreadsheets and sticky notes
Most growing teams manage people operations across a patchwork of Excel sheets, WhatsApp groups, paper leave forms, and a payroll process nobody fully trusts. That patchwork is exactly where errors, compliance risk, and lost hours pile up.
Everything included
Every HR feature your business actually needs
Sixteen connected modules covering the entire employee journey — no add-ons to buy separately, no rip-and-replace integrations.
01
02
Recruitment & ATS
Post openings, track candidates through every stage, and manage interviews from one applicant tracking dashboard.
03
Onboarding & Offboarding
Structured checklists, document collection, and asset handovers so new hires and exits are never ad hoc.
04
Attendance & Time Tracking
Biometric, geo-tagged, or app-based check-ins with automatic time sheets and late/absence flags.
05
Leave Management
Configurable leave policies, automated approval chains, and real-time balance tracking for every employee.
06
Shift & Roster Planning
Drag-and-drop shift scheduling with conflict detection across teams, locations, and time zones.
07
Payroll Automation
Automatic salary calculation, tax deductions, statutory contributions, and payslip generation every cycle.
08
Reimbursements & Expenses
Employees submit claims with receipts; approvals and reimbursements route automatically into payroll.
09
Performance Management
Goal setting, continuous feedback, 360° reviews, and appraisal cycles tied to measurable KPIs.
10
Learning & Development
Assign training modules, track completion, and build skill matrices across your workforce.
11
Employee Self-Service Portal
Employees view payslips, apply for leave, update details, and raise requests without emailing HR.
12
Compliance & Statutory Filing
Automated PF, ESI, TDS, and labour-law compliance tracking with audit-ready records.
13
Asset Management
Track laptops, ID cards, and equipment issued to each employee, with automatic recovery on exit.
14
Helpdesk & Grievance
A ticketed system for HR queries and grievances, so nothing gets lost in someone's inbox.
15
Org Chart & Workforce Planning
Live, auto-updating org charts and headcount views across departments and reporting lines.
16
HR Analytics & Reporting
Attrition, attendance trends, payroll cost, and diversity metrics on real-time dashboards.
Closer look
The modules teams lean on most
A deeper look at the four capabilities that tend to save the most time once switched on.
Payroll
Payroll that runs itself
Salary structures, tax slabs, and statutory deductions are configured once — every cycle after that is automatic.
- Auto-calculated gross-to-net pay, including bonuses and deductions
- PF, ESI, professional tax, and TDS computed and filed on schedule
- Digital payslips delivered directly to the employee portal
- Full audit trail for every payroll run
Attendance
Attendance without the arguments
Multiple check-in methods feed one source of truth, so disputes over hours worked become rare.
- Biometric, mobile geo-tagged, and web check-in options
- Automatic overtime, late-arrival, and shortfall calculations
- Shift-aware rostering with real-time conflict alerts
- Direct sync into payroll — no manual re-entry
Performance
Reviews people actually engage with
Goal-tracking and feedback happen continuously, not just once a year in a rushed appraisal cycle.
- OKR / KPI goal-setting cascaded from company to individual level
- 360° feedback from managers, peers, and direct reports
- Structured appraisal cycles with calibrated ratings
- Performance history tied to promotions and compensation reviews
Self-service
An HR portal employees actually use
Most routine HR requests never need to reach a person — the portal handles them directly.
- Apply for leave, view balances, and track approval status
- Download payslips, tax forms, and compliance documents
- Update personal details and emergency contacts
- Raise and track HR helpdesk tickets end to end
The impact
What changes once HRMS replaces manual process
Same headcount, a fraction of the administrative load.
Built for
Every team that manages people
- Startups running HR out of spreadsheets and group chats
- Growing SMEs onboarding faster than their processes can handle
- Multi-location teams needing one view across sites and shifts
- Finance teams tired of manual payroll reconciliation
- HR teams that want to spend less time on admin, more on people
- Leadership that needs real-time workforce data, not month-end guesswork
Connected, not isolated
Part of the full Openink automation ecosystem
HRMS doesn't sit in a silo — it connects natively with the rest of the Openink platform.
CRM Sync
Link internal team structures directly to client-facing CRM workflows.
WhatsApp Notifications
Leave approvals, payslip alerts, and reminders delivered straight to employees on WhatsApp.
Analytics Dashboard
Workforce metrics sit alongside marketing, SEO, and sales data in one unified view.
Single Sign-On Across Modules
Real-Time Dashboard
Robust API Architecture
Ready to put HR on autopilot?
See every module in action with a live walkthrough tailored to your team's size and structure.
We Have Great Answers
Ask Us Anything
A Human Resource Management System (HRMS) is software that helps businesses manage employee data, attendance, leave, payroll, recruitment, performance, and other HR processes from a centralized platform.
An HRMS automates repetitive HR tasks, reduces paperwork, improves data accuracy, enhances compliance, saves time, and provides real-time insights for better workforce management.
Yes. Most modern HRMS platforms automatically track employee attendance, manage leave requests, calculate leave balances, and generate reports, reducing manual administrative work.
Yes. An HRMS is beneficial for businesses of all sizes. Small businesses can streamline HR operations, improve employee record management, and save valuable time as their workforce grows.
Yes. Many HRMS solutions integrate with payroll systems, accounting software, biometric attendance devices, ERP platforms, and recruitment tools to create a seamless HR workflow.
An HRMS centralizes employee information, automates routine processes, tracks performance, simplifies communication, and provides managers with actionable insights to make informed workforce decisions.
